Skip left side navigation and go to content

Stay in Circulation logo

Community Action Tool Kit
Sample Stay in Circulation Event Planning Checklist

Back to Community Action Tool Kit

Before the Event

_____ Determine your target audience(s) and the type of activity to plan.
_____ Determine what will constitute a successful Stay in Circulation event.
_____ Set up and host planning meetings with potential partners.
_____ Set a date and secure a venue for your activity.
_____ Plan your agenda.
_____ Invite and secure speakers.
_____ Prepare your promotional items such as flyers and posters.
_____ Make sure you have enough Stay in Circulation educational materials available. If you need more, you can download or order materials from
_____ Arrange for audiovisual and other equipment as needed.
_____ Prepare your media list and media tools. See Chapter 3.
_____ Mail flyers and posters and/or post them on community bulletin boards.
_____ Contact local media to alert them of your event and extend a personal invitation to attend.
_____ Pack and bring materials and supplies to the activity site.
_____ As early as possible, set up the room or area where the activity will take place.
_____ Consider developing a sign-in sheet or an informal participant feedback form to assess the event's effectiveness.

During the Event

_____ Greet participants, other guests, partners, and speakers. Ask them to sign in so you can track who came to your event.
_____ Make sure your attendees walk away with campaign materials and any other relevant information.
_____ Distribute participant feedback forms.
_____ Publicly thank your partners, speakers, and anyone else who helped plan the activity.

After the Event

_____ Followup on any special requests made during the activity.
_____ Send thank you letters to partners, speakers, media, and anyone else who helped you to plan or attended the activity or call to thank them.
_____ Look over the participant feedback forms and share results with your partners and anyone else who helped plan the activity.
_____ Share results with the media and ask them to write a followup article about the activity.

Back to top