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Funding & Research

Conference Grant (R13) Application Procedures

National Heart, Lung, and Blood Institute
National Institutes of Health
November 9, 2012


As a result of the passage of the NIH Reform Act of 2006, all research grant applications, regardless of cost, must undergo secondary review by the National Advisory Council prior to making an award. This requirement for Council review of R13 applications means that the date that the application is submitted must be early enough to allow the award to be made prior to the conference meeting date.

Receipt Dates

The following table shows the letter of intent deadline and the application receipt date necessary for the NHLBI to provide timely support for a conference. Conference grants must be awarded prior to the meeting date. Consequently, the applicant must choose a receipt date that allows for an award prior to the meeting. Conference grant applications must be submitted electronically through

Letter of Intent Date Receipt Date Approximate Review Date Council Date Conference Meeting Date
March 1 April 12 June/July expedited (Oct) September through December
July 1 August 12 October/November expedited (Jan) January through April
October 31 December 12 February/March expedited (May) May through August

It is anticipated that expedited Council review will occur within approximately one month after the summary statement release. Approved and uncomplicated applications may receive Notices of Grant Award within a few weeks after expedited Council review.

Letters Requesting Permission to Submit

Permission to submit a conference grant application must be requested at least six weeks before the application receipt date. The letter from the NHLBI contact that documents permission to submit an R13 application must be included with the application, along with the identification of any IC that may have an interest in providing additional co-funding support.

Funding Decisions

The Director, NHLBI, approves each request to fund a conference grant. Other ICs contributing funds to NHLBI conference grants must have a dual assignment and are required to complete their own approval process within their respective ICs prior to forwarding any cofunding agreement.

Additional Information

For additional information on the conference grant (R13) mechanism, prospective applicants should consult the following documents:


Contact individuals for additional information regarding conference grant applications can be found on the following Web page:

NIH Support for Conferences and Scientific Meetings (Parent R13/U13)

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