RFP No. NHLBI-HO-02-01

"Technical, Analytical, and Documentation Support Services for the National Heart, Lung, and Blood Institute"

Request for Proposal No.: NIH-NHLBI-HO-02-01
Issue Date: February 23, 2001
Issued By: Lynda A. Bindseil, Contracting Officer
NIH/NHLBI
Contracts Operations Branch
6701 ROCKLEDGE DR MSC 7902
BETHESDA MD 20892-7902
Purchase Authority: Public Law 95-83, as amended
Small Business Set-Aside: No; NAICS 561110
Proposal Intent Date: March 15, 2001
Proposal Due Date: April 17, 2001, 4:30 PM (Eastern Time)


Ladies and Gentlemen:

The National Heart, Lung, and Blood Institute (NHLBI) is soliciting proposals to provide technical, analytical, and documentation support services to assist the NHLBI in various activities. The NIH anticipates a cost-reimbursement contract will be awarded for a period of 5 years.

This Streamlined Technical Request For Proposal (RFP) consists of this combined solicitation form and cover letter (PART A), and three additional components, as follows:

  1. Objectives/Background Information/Technical Requirements/Proposal Requirements;
  2. Reports/Deliverables;
  3. Evaluation Factors for Award with Technical Evaluation Criteria

These components contain the technical information required for the submission of a proposal for this acquisition. In addition, there are two other sections in this specific RFP. The section entitled "Specific RFP Instructions and Provisions" contains, for example, the address for delivery of your proposal. The section entitled "Applicable RFP References" lists those items in the STREAMLINED RFP REFERENCES directory that apply to this RFP, including forms for submission of the proposal. The Streamlined RFP References directory is located at URL:

http://ocm.od.nih.gov/contracts/rfps/mainpage.htm

Although these documents contain sufficient information for you or your organization to submit a proposal, if you intend to submit a proposal in response to this RFP, IT IS ESSENTIAL THAT YOU IMMEDIATELY NOTIFY LYNDA A. BINDSEIL, CONTRACTING OFFICER, AT THE FOLLOWING INTERNET ADDRESS: bindseil@nhlbi.nih.gov

IF YOU DO NOT NOTIFY THE CONTRACTING OFFICE OF YOUR INTENT TO SUBMIT A PROPOSAL, YOU WILL NOT RECEIVE AN INDIVIDUAL NOTICE OF ANY AMENDMENTS TO THE RFP, IF ANY ARE ISSUED. HOWEVER, ALL AMENDMENTS WILL BE POSTED ON THE NIH WEB SITE.

The original and fifteen (15) copies of your technical proposal and the original and six (6) copies of your business proposal and one Electronic Business Proposal Spread Sheet (EXCEL Spread Sheet) on disk must be received by the Contracting Office no later than April 17, 2001, 4:30 P.M. (Eastern Standard Time) at the address listed in the item entitled "Packaging and Delivery of Proposals". Also, please complete the form entitled "Proposal Intent Response Sheet" and send it to the address indicated therein on or before March 15, 2001. This will allow us to expedite preparations for the review of proposals. Your proposal must be organized and submitted in accordance with the "Technical Proposal Table of Contents." These items are found under the "Specific RFP Instructions and Provisions" portion of this RFP, which follows the technical evaluation criteria section.

You are reminded that the "Technical Proposal Cover Sheet" must be completed in full detail and used as the cover sheet for each copy of your technical proposal. (This form is contained in this NIH WEB site under the FORMS, FORMATS, AND ATTACHMENTS file found in STREAMLINED RFP REFERENCES.) This information will be used to ensure that there will be no conflict of interest when selecting review committee members.

Offers will be valid for 120 days unless a different period is specified by the offeror on the form entitled, "Proposal Summary and Data Record, NIH 2043" also located at the site for FORMS, FORMATS, AND ATTACHMENTS.

NOTE: IF YOUR PROPOSAL IS NOT RECEIVED BY THE CONTRACTING OFFICER OR DESIGNEE AT THE PLACE AND TIME SPECIFIED, THEN IT WILL BE CONSIDERED LATE AND HANDLED IN ACCORDANCE WITH SUBPARAGRAPH (c)(3) OF FAR CLAUSE 52.215-1.

If you have any additional questions regarding this RFP, please contact Ms. Lynda A. Bindseil through the Internet using the electronic mail address bindseil@nhlbi.nih.gov, or phone (301) 435-0356, fax (301) 480-3432. Collect calls will not be accepted.

SUBMISSION OF PROPOSALS USING FACSIMILE OR E-MAIL IS NOT AUTHORIZED. NOTE: DIRECTIONS FOR ACCESSING THE "STREAMLINED RFP REFERENCES" REFERRED TO THROUGHOUT THIS RFP ARE AS FOLLOWS: After reviewing this Request For Proposal, type in URL:
"http://od.nih.gov/ocm/contracts/rfps/mainpage.htm". In this directory, entitled "NIH Request For Proposals Directory", following the list of NIH Institutes by name, is the section entitled STREAMLINED RFP REFERENCES". Select (click on) each section you wish to review:

"STANDARD RFP INSTRUCTIONS AND PROVISIONS" for proposal preparation instructions and other standard provisions,

"OPTIONAL RFP INSTRUCTIONS AND PROVISIONS" for the special provisions identified in this specific RFP,

"FORM, FORMATS, AND ATTACHMENTS" to download the forms listed in this specific RFP that you will need to submit a proposal, and

"SAMPLE CONTRACT FORMAT-GENERAL" to view some of the clauses that are typical for inclusion in a Research and Development type contract issued by NIH.

Sincerely,
/s/
Ms. Lynda A. Bindseil
Contracting Officer


  1. WORK STATEMENT

    1. Objectives

      The objectives of the contract are to provide the following support services:

      1. Support to Scientific Working Groups

        Under this task, the contractor shall provide a variety of services such as arrangements for scientific meetings of technical experts in research on heart, lung, and blood diseases, sleep disorders, and blood resources; development, preparation, and distribution of technical and other support materials for meetings; on site documentation of meeting proceedings; and follow-up activities and preparation of summary materials.

      2. Documentation Support

        This task area requires two kinds of services: (1) preparation and reproduction of reports and similar documents and (2) editorial support.

      3. Analytical Support

        Two types of analytical support are required: (1) qualitative and quantitative data compilation and synthesis and (2) analysis of Institute programs and activities.

    2. Background Information

      The National Heart, Lung, and Blood Institute is responsible for a national program in diseases of the heart, blood vessels, lung, and blood; sleep disorders; and blood resources. The National Heart, Blood Vessel, Lung, and Blood Act of 1972 mandated that the Director of the Institute develop, with the help of the National Advisory Council, a National Program Plan and that the plan be updated regularly. The Institute has maintained the practice of routine updates of the National Plan through successive versions of the authorizing legislation for the Institute. Since the 1972 Act, the Congress has regularly reaffirmed the need for an expanded, intensified, and coordinated national effort. Beginning in 1978 and continuing to the present, the Congressional mandate to the Institute has also included a directive that information related to the prevention, diagnosis, and treatment of diseases within the Institute mandate be disseminated on a timely basis.

      The Institute is organized along categorical lines, with Divisions on Heart and Vascular Diseases, Lung Diseases, and Blood Diseases and Resources, as well as Divisions of Epidemiology and Clinical Applications, Intramural Research, and Extramural Affairs, the National Center on Sleep Disorders Research, and an Office of Prevention, Education, and Control. The Office of Science and Technology (OST) within the Office of the Director provides support to the Director, NHLBI, coordinates Division activities relating to planning and evaluation, and maintains an Institute-wide information system.

      The Institute plans, conducts, and supports an integrated and coordinated program of basic research, clinical investigations, clinical trials, and demonstration and education research through contracts and research grants to scientific institutions and individuals and through research performed intramurally. It also conducts planning and evaluation activities to assess continually the state of science related to various disease problems, to review scientific progress, and to develop specific plans for additional research in selected areas.

      Representatives of the biomedical research community, NHLBI staff, and scientific experts are called upon to assist in management of the Institute's programs. Approaches relied upon to facilitate use of this scientific expertise include: small expert meetings, highly structured task forces and technical working groups, problem-solving workshops, and large scientific meetings involving numerous individuals and interest groups concerned with research, demonstration, and education programs related to heart, lung, and blood diseases, sleep disorders, and blood resources.

      The NHLBI requires non-Government resources and labor services to assist in conducting the foregoing activities and in preparing reports and other necessary documentation.

      The contractor shall furnish the NHLBI with conference and documentation support services to assist the Institute in conducting and implementing its biomedical programs. Specialized expertise shall be provided to assist Institute staff in conference, logistical, and planning functions and in scientific and other publications and communications. Services are to be available to all the Institute's Divisions, the National Center on Sleep Disorders Research, and the Office of the Director, through the Office of Science and Technology, and are to be accessible on short notice to meet the Institute's needs. Scientific meeting services shall include planning and logistical support required by the Institute's advisory groups, task forces, review panels, and working groups. Special emphasis must be placed upon ensuring that meetings are arranged so that they are conducted as efficiently as possible and in the most cost-effective manner. It is particularly important that efforts are made to keep the travel and other necessary meeting-related expenses as low as possible.

      Documentation services shall include technical writing, editing, publication design, graphics, and production services related to scientific meetings, workshops, and task forces as well as special publications. Because the documents prepared by the Institute are disseminated widely to professional and public audiences, it is essential that all NHLBI publications be scientifically accurate, written in clear and proper English, prepared in final form so that they are visually attractive and without typographical or other errors, and produced in the most efficient and cost-effective manner possible.

      Analytical services include information and data compilation and synthesis and analysis of Institute programs and activities. Understanding of NIH research and research training programs (and the data elements related to them that would be critical in assessing those programs) is essential for providing these services. Although access to NIH electronic databases is limited to NIH staff and NIH contractors, information about the structure of NIH research and research training programs is widely available.

    3. Technical Requirements

      Task 1. Support to Scientific Working Groups

      The nature and range of services to be provided will vary greatly. The number of participants will range from a few (5 to 20) to many (several hundred). Workshop participants will be scientific experts on research in diseases of the heart, lung, or blood, sleep disorders, or blood resources or on particular scientific disciplines relevant to the mandate of the NHLBI. Working groups may include among their membership, NHLBI staff, NHLBI grantees or contractors, and special consultants to the Institute. The subject matter of meetings may be as narrowly defined as the role of the polymorphonuclear leukocyte in sickle cell disease, or as broadly defined as the state of the science in research on diseases of the heart, lung, or blood, sleep disorders, or blood resources. To accomplish their objectives, working groups may require only one meeting lasting one day or they may require 3 to 5 meetings each year for several years. Meetings may be held either at the NIH or off site at a commercial facility or some other government facility. The support required may be limited to taping of discussions or may extend to all logistical and technical pre-meeting, meeting, and post-meeting functions. Included among the support activities that may be required for meetings and work sessions are development, preparation, and mailing of technical background materials, site selection and contract negotiations, preparation of logistical arrangements for participants, design and maintenance of a registration database, providing for recording and summarizing of session discussions, and performing follow-up activities to insure continued coordination and participation of working group members. Post-meeting support may include development through several drafts and review cycles of summary reports based on the proceedings and handling travel and per diem reimbursements. The degree of support required for each working group assignment will be specified by the Project Officer. In planning for all meetings, special emphasis must be placed upon ensuring that they are conducted as efficiently as possible and in the most cost-effective manner. It is particularly important that efforts are made to keep the travel and other necessary meeting-related expenses as low as possible.

      Task 2. Documentation Support

      The range of services required will vary greatly. Support for the preparation, production, and duplication of documents may be limited to typing and editing of recorded or draft materials, but also may extend to all stages of development, including original writing, design, graphics preparation, and production under the technical guidance of NHLBI staff. Because the documents prepared by the Institute are disseminated widely to professional and public audiences, it is essential that all NHLBI publications be scientifically accurate, written in clear and proper English, prepared in final form so that they are visually attractive and without typographical or other errors, and produced in the most efficient and cost-effective manner possible. The Institute is particularly interested in alternatives to printing that ensure a high quality product, yet are available at a significantly lower cost. Two specific kinds of documentation services will be required:

      1. Reports Preparation: This subtask includes preparation and reproduction of published reports and internal documents. Support will vary from draft production development and editing of the final version of a report which is then returned to the Institute for reproduction to complete responsibility for writing and producing a finished document under the technical direction of the Project Officer.

        This latter activity might also involve participating in outlining and formatting the report, suggesting ways to display information, coordinating the writing of various contributors; preparing art work; editing and distributing drafts; collating comments on drafts; and providing revised drafts through several review cycles, designing covers, providing final formatting, duplicating a limited number of copies, and providing camera-ready copy for GPO printing. A large portion of the work will require frequent and close liaison with NHLBI staff and rapid turnaround.

      2. Editorial Support: The support required in this subtask will vary, depending on the stage of manuscript production. In some instances, the contractor shall receive taped transcripts or narratives as rough drafts and shall edit, condense, synthesize, and rewrite to provide a final draft for the Project Officer's review. In other instances, basic copy editing for correct grammar and clarity shall be required. In addition, final GPO copy editing and proofreading shall be required as a final step or by itself. Final drafts shall be reviewed by NHLBI staff.

      Task 3. Analytical Support

      The NHLBI regularly relies upon analyses and syntheses of data related to its research and research training activities in making major decisions regarding research direction and funding levels. Although access to NIH electronic databases is limited to staff and NIH contractors, information about the structure of NIH research and research training programs is widely available. A sound knowledge of NIH research and research training programs (and the data elements related to them that would be critical in assessing those program) is essential to be able to conduct the analytic studies required by the Institute. In order for such studies to be useful to the Institute Director and senior staff, they must be presented in a clear and concise manner. Two types of analytical support shall be furnished:

      1. Data Compilation and Synthesis: Activities include the manual or computerized compilation and interpretation of scientific and administrative data and development of suitable graphs, tables, and narratives. Data sources shall be identified by NHLBI staff.

      2. Documentation of Systems of Institute Programs and Activities: Activities in this area include analysis and documentation of existing programs and support systems and shall be followed by development and implementation of new or updated systems. Included shall be graphic displays, flow charts, system diagrams, and narratives describing the systems.

    4. Proposal Requirements

      1. Mix of requirements to be used for estimating purposes:

        The following mix of requirements shall be assumed for each contract year, with equal distribution throughout. These types of work are not necessarily all-inclusive, but are to be used as a basis for preparing technical and cost proposals.

        Task 1. Support to Scientific Working Groups

        Assume for estimating purposes that the total number of working sessions shall equal approximately twenty-eight (28), including ten (10) of Type A, eight (8) of Type B, eight (8) of Type C, and two (2) of Type D. For the purpose of preparing a proposal, the following types of work sessions shall be assumed.

        Type A One-day work sessions on site at the NIH

        10 participants (travel costs, per diem allowance, and honoraria NOT paid under this contract)

        Support required: Recording of discussions, preparation of a 200 page report through two cycles of review, corrections, and comments, and distribution of 20 copies of the report.

        Type B Two-day work sessions on site at the NIH

        20 participants, average travel cost per person $675, per diem costs for two days at the government rate.

        Support required: Complete pre-meeting assistance to include agenda preparation, letters of invitation, distribution of support materials of 200 pages including abstracts of 20 papers, arrangements for participants' travel and lodging, preparation of logistics information, and maintenance of registration database. On-site support to include recording of discussions at the work sessions including opening plenary session (1/2 day), 4 simultaneous working sessions (1 day), closing plenary session (1/2 day), on-site registration, arranging for coffee breaks, and duplication of materials during work sessions (working group reports of 15 pages each). Post-meeting support to include payment of vendor bills, reimbursement of participant travel expenses, preparation of proceedings (250 pages) through two cycles of review, corrections, changes, and comments, delivery of camera ready copy suitable for GPO printing, and printing of the final proceedings (100 copies).

        Type C Two-day work session at commercial facility in local area

        All conditions the same as in Type B except that contractor shall be responsible for investigating several alternative sites, presenting site alternatives to NHLBI staff for selection, negotiating a contract, arranging for all food functions and audiovisual support at selected facility, and paying vendor bills as a direct cost to the contract.

        Type D Two-day work session at commercial facility in local area

        250 participants, travel and per diem expenses for 15 participants for 2 days

        Support required: Complete pre-meeting assistance to include site selection, contract negotiations, agenda preparation, letters of invitation, distribution of support materials of 200 pages including abstracts of 20 papers, arrangements for participants' travel and lodging, preparation of logistics information, and maintenance of registration database. On-site support to include recording of discussions at the work sessions including opening plenary session (1/2 day), 4 simultaneous working sessions (2 days), closing plenary session (1/2 day), arranging for coffee breaks and lunch, and duplication of materials during work sessions (working group reports of 15 pages each). Post-meeting support to include payment of vendor bills, reimbursement of participant travel expenses, preparation of proceedings (150 pages) through two cycles of review, corrections, changes and comments, delivery of camera ready copy suitable for GPO printing, and printing of the final proceedings (100 copies).

        Task 2. Documentation Support

        Since the number and kind of reports and briefings and educational training materials required during the anticipated period of the contract cannot be precisely foreseen, proposal sections dealing with reports and briefing materials shall be based on the following:

        1. Types of Reports

          The following shall be assumed for each report: Contractor shall be responsible for cover design and preparation of art work for all illustrations (5 drawings requiring a skilled artist). All reports shall undergo a minimum of two cycles of "drafts for comment" and a final review.

          Type A (2 reports) 150 pages each, single-spaced; contractor responsible for developing draft narrative, editing, duplicating 20 copies of each draft (assume two drafts), and providing camera-ready copy.
           
          Type B (10 reports) Same as in type A, without requiring any technical writing. Additionally, providing 150 high-resolution copies of the final report.
           
          Type C (10 reports) 200 pages each, single-spaced, contractor responsible for layout, editing, duplication of 20 copies of each draft (assume two drafts), and providing camera-ready copy, and 125 high-resolution copies of the final report.
           
          Type D (3 reports) 200 pages each, single-spaced, contractor responsible for consulting on report concept, collating materials, layout, editing, duplicating 20 copies of each draft (assume two drafts), providing camera-ready copy, and 125 high-resolution copies of the final report.

        Task 3. Analytical Support

        Since the number and exact nature of the analytical support services cannot be totally defined at this time, proposal approaches shall be developed based on the following types of analytical tasks.

        Type A (Five) Three-week studies to develop a presentation for the Institute Director on present program activities and progress to present to groups outside the NHLBI or the NIH. The presentation shall include appropriate text as well as briefing materials.
         
        Type B (Two) Three-month studies to document procedures used by the Institute to respond to queries by Congress or other governmental agencies regarding Institute programs. The process to be documented shall result in output or reports of a scientific, fiscal, or programmatic nature.
         
        Type C (Three) Three-month studies to evaluate the program impact of NHLBI training or research programs. The evaluations shall be comprehensive and provide summary recommendations for program revision that are consistent with and supported by the assembled data.

      2. Critical Elements of the Technical Approach

        The offeror shall describe the support contractor's role in providing the services described in Tasks 1 (Support to Scientific Working Groups), 2 (Documentation Support), and 3 (Analytical Support) in the Sample Assignments A, B, and C as set forth below. In addition, the offeror shall describe the different standard operating procedures that will be used to facilitate interaction between program staff and the contractor, while insuring the considerable involvement of the Project Officer in all aspects of the contract. Included shall be descriptions of types of personnel, levels of effort, plans to maintain quality control, projected costs, and approaches to be used in minimizing costs of the sample assignments. It is essential for the offeror to describe specifically the steps to be taken to ensure that all documents produced under this contract are scientifically accurate, written in clear English, and prepared in final form so that they are visually attractive and without typographical or other errors. The use of subcontractor or other outside consultants shall be identified and justified, with particular emphasis on demonstrating the ability of the subcontractor to integrate its efforts with those of the offeror and to ensure that the needs of the NHLBI are met, when such capability does not exist in-house.

        The technical approach to the statement of work (Tasks 1-3 above, and Sample Assignments A--C below) as demonstrated in the proposal shall include the following in the very same order:

        1. Understanding of the problem;
        2. Role of the support contractor;
        3. Tasks to be performed by the contractor (as they relate to the three types of services sought in Section C--Technical Requirements);
        4. Perceived contractor staffing requirements; and
        5. Procedures to be used to insure quality control.

        Samples of Previous Work

        The offeror is requested to submit with the proposal samples of work done by personnel proposed for the contract. Where possible, samples shall be similar to products described in task areas 1, 2, and 3. Proposed personnel shall be specifically identified for their function and/or contribution to each work sample. The selection of appropriate samples shall be sufficient to demonstrate the abilities of the proposed personnel and to show their experience. A large quantity of materials is not necessary.

        1. Sample Assignment A

          SUPPORT FOR SCIENTIFIC SYMPOSIA

          The National Heart, Lung, and Blood Institute sponsors symposia and other scientific events on subject areas of critical importance to the Institute. The symposia are designed to bring together leading experts in relevant scientific disciplines to discuss the state of the science, to identify problems in understanding, and to recommend important areas for future research.

          The NHLBI requires assistance in all phases of the planning and conduct of these symposia. The offeror should be able to show evidence of competence in providing efficient and effective support that includes securing hotel accommodations for speakers and participants, securing adequate meeting room space, and planning food functions that include receptions and dinners. The offeror should provide evidence of being able to prepare appropriate invitation, logistics, confirmation, and thank you letters and to design and maintain a registration database to track symposia participants that is compatible with software relied upon by the Institute. Graphics and editorial support must be provided by the contractor to ensure the timely preparation of brochures, programs, journal advertisements, posters, and meeting summaries. The contractor must have sufficient knowledge of the internet to promote NHLBI scientific events on-line and to set up on-line registration that can be transported to a database. They must have an accounting system in place that allows for an ongoing assessment of expenditures, that is capable of processing vendor bills and reimbursement of travel expenses, and one that can provide the client with monthly status reports.

          The offeror should describe in detail its provisions for on-site support for speakers and participants including such activities as registration, distributing programs and registration packages, maintaining a message center, helping participants with travel arrangements, and assisting speakers with computerized presentation packages.

          The offeror should describe in detail the procedures it has in place to prevent problems that may develop in any of the above mentioned areas and the procedures and principles it follows to resolve any such problems should they arise.

        2. Sample Assignment B

          REPORT OF FISCAL AND PROGRAM DATA FOR THE INSTITUTE

          Each year the NHLBI provides the National Heart, Lung, and Blood Advisory Council (NHLBAC) with a summary of program activities of the previous fiscal years, that highlights scientific research advances and the impact of budgeting considerations on the Institute's activity. Data from previous fiscal years are compiled by the OST and the Financial Management Branch, NHLBI, and are summarized in an extensive administrative document that is presented to the NHLBAC.

          The document is provided to the NHLBAC early in February and uses data and information that are not available until after November 30 of the previous year. The administrative document is developed under very tight deadlines and requires quick turnaround, expertise in the preparation of statistical graphs and tables, and special emphasis on quality control. For the administrative document, 70 graphics shall be required. A total of 150 copies of the 130-page administrative document containing trend charts, bar graphs, pie charts, tables, and other statistical presentations and narratives is required. Included among the contents are: a depiction of NHLBI organizational structure and a directory of key personnel, brief descriptions of important events, disease statistics and an accompanying narrative, a description of NHLBI management mechanisms, listings of advisory committees, a budget overview and analysis, a budget distribution among programs, program progress summaries, and research highlights. To execute this assignment in a timely and appropriate fashion, the contractor shall make materials available to Institute staff throughout the project to assure maximum communication and to facilitate review and changes.

          Please describe in-house procedures that shall be employed to produce, store, retrieve, modify, reproduce, and deliver the administrative document to the NHLBI in the most economical manner and with a minimal time delay, but in any event no later than January 31.

        3. Sample Assignment C

          REVIEW AND ANALYSIS OF THE RESEARCH SUPPLEMENTS FOR UNDERREPRESENTED MINORITIES PROGRAM

          The NHLBI Research Supplements for Underrepresented Minorities program, part of an NIH-wide Initiative, provides supplemental funds to ongoing research grants to encourage minority individuals at all levels of training from high school to the faculty level to pursue careers in biomedical or behavioral research. Under this program, principal investigators with eligible NHLBI research grants may request funds to support new minority investigators and minority students as participants in their research. Priority is given to applications requesting support for underrepresented minorities blacks, Hispanics, Native Americans, and Pacific Islanders. The research activity proposed for the minority individual must be part of the approved research for the ongoing grant or a logical extension. The minority individual must be given opportunities to interact with other individuals on the grant, to contribute intellectually to the study, and to enhance his or her research skills and knowledge. The first supplements awarded by the NHLBI under this program (in FY 1988) were for newly-independent minority investigators; supplements for individuals at other levels of training and career development were phased in over the next three years. (For more information about this program, see the NHLBI website on Research Training and Career Development Programs at http://www.nhlbi.nih.gov/funding/training/redbook/index.htm.) The NHLBI is interested in assessing whether its minority supplements program has been effective in encouraging students to pursue research careers and in preparing new investigators for fully independent research careers.

          The review of the minority supplements program should provide the Institute with an indication of the degree to which the postdoctoral individuals and newly-independent minority investigators, who participated in this program, have been successful in establishing careers in biomedical research. To do this, it is essential to identify an appropriate comparison group(s), for which the same data elements are readily available as those used to describe the career success of the minority supplement program participants. The NHLBI understands that identification of an exact "control" group is not possible, and will accept comparisons with a reasonably similar group, accompanied by an explanation of the differences between the minority supplement program participants and members of the comparison group and how such differences could affect the analysis results.

          The offeror shall provide a detailed plan for conducting the analysis, noting in particular the kinds and sources of data that may be relevant to the analysis and the manner in which data are to be retrieved, and providing an expected timetable for its completion.

          Because of the need to provide information to the executive staff of the Institute and its Advisory Council in a timely fashion, it is imperative that the project be completed in the shortest possible time. It is also imperative that the contractor regularly make available to the Project Officer materials related to the project, including data summaries and analytical results as they are developed. The results of the review will be presented both orally and in writing to the Advisory Council of the Institute, so the final product should be summarized in a manner that is both insightful and graphically interesting. The offeror should describe the procedures that it will employ to ensure that the resultant printed summary and graphic materials meet those standards.


  1. REPORTS/DELIVERABLES

    REPORTING REQUIREMENTS

    1. The contractor shall submit five (5) copies of a monthly progress report. The report is due ten (10) work days after the beginning of each month. These reports shall be approximately five (5) pages and contain:

      1. Summary of progress to date for each task including cumulative hours and dollars expended for each task, and slippage or potential slippage in schedule for each task.

      2. Projected effort for next month for each task, including number and distribution of labor hours and anticipated total cost for each task.

      3. Place of Delivery. Four (4) copies shall be delivered to the Project Officer. The original shall be delivered to the Contracting Officer.

    2. The Contractor shall submit monthly invoices for reimbursement. Invoice submissions shall separately detail and identify costs incurred for each task performed and the cumulative amount for each task. Invoices shall show the consolidated expenditure categories and cumulative amounts for each category on the cover page of the invoice.


      Copies of reports shall be sent to the following addresses:


      Addressee Item Quantity
      Project Officer
      NHLBI
      31 Center Drive
      Bldg. 31, Room 5A03
      BETHESDA MD 20892-2482
      1 4 copies
       
      Contracting Officer
      Contracts Operations Branch, DEA, NHLBI
      Rockledge 2, Room 6134
      6701 ROCKLEDGE DR MSC 7902
      BETHESDA MD 20892-7902
      1
      2
      1 original
      1 original &
      2 copies


  1. EVALUATION FACTORS FOR AWARD WITH TECHNICAL EVALUATION CRITERIA

    1. GENERAL

      Selection of an offeror for contract award will be based on an evaluation of proposals against three factors. The factors in order of importance are: technical, cost/price, and small disadvantaged business (SDB) participation. The technical proposal will receive paramount consideration in the selection of the contractor for this acquisition. Past performance is NOT an evaluation factor but will be considered in determining an offeror's responsibility in accordance with FAR 9.104-3(b). (Reference Applicable RFP References, Optional RFP Instructions and Provisions) All evaluation factors other than cost/price, when combined, are significantly more important than cost/price. The trade-off process described in FAR 15.101-1 will be employed. This process permits tradeoffs among cost/price and non-cost factors and allows the Government to consider award to other than the lowest priced or highest technically rated offeror. In any event, the Government reserves the right to make an award to that offeror whose proposal provides the best value to the Government.

      The evaluation will be based on the demonstrated capabilities of offerors in relation to the needs of the project as set forth in the RFP. The merits of each proposal will be evaluated carefully. Each proposal must document the feasibility of successful implementation of the requirements of the RFP. Offerors must submit information sufficient to evaluate their proposals based on the detailed evaluation criteria/factors listed below.

      1. TECHNICAL EVALUATION FACTOR

        Proposals submitted in response to this solicitation will be subjected to an in-house review by an ad hoc committee of the NHLBI and other NIH staff who are familiar with the requirements of the RFP.

        Specific technical evaluation criteria to be considered in the review of proposals are shown below:

        1. Quality and Experience of the Proposed Personnel

          The personnel to be used under this contract will be evaluated on the basis of experience and qualifications. The personnel shall be appropriate to the level and kind of work required. Qualifications and experience will be evaluated as follows:

          The program manager shall be a senior staff member of the company. He/she shall be evaluated on prior performance and demonstrated ability in effective program management and cost and quality control. Supporting materials shall include a curriculum vitae and statements of reference concerning management activities similar to those solicited. If the proposal includes subcontracting relationships, evidence must be provided of the ability of the program manager to ensure timely completion of quality work from a subcontractor.

          The qualifications of professional staff to work under this contract (including those committed to the contract in writing but not yet working with the company) will be evaluated on the basis of curricula vitae, statements of reference (letters and memos complimenting the individual for high quality work), and samples of work. Work samples shall be similar to products described in Task Areas 1, 2 and 3 of the RFP. Samples will be judged in terms of ability to develop materials that are appropriate, clear, and succinct. Correct use of grammar, quality of editing, and absence of jargon are imperative. The proposal itself will be considered a work sample, and contributors to the proposal shall be identified by name and corresponding section of the proposal.

        35 points
         
        1. Understanding of the Requirements and Adequacy of the Proposed Approach

          Evaluation will be based on the offeror's response to Task Areas 1-3 and Sample Assignments A-C. The evaluation will focus on the understanding of the kind and level of support required, the quality of the technical approach, and the quality, efficiency, and effectiveness of the work products described and demonstrated by the proposal. Responses to sample tasks outlined in the RFP will be evaluated in terms of their relevance, clarity, efficiency, and overall quality demonstrating familiarity with publications of the NHLBI.

        30 points
         
        1. Organization and Administration

          Clarity of organizational relationships, including relationships with subcontractor(s), expected ease and efficiency of management and control, and company commitment to this contract will be evaluated. Particular emphasis will be placed upon the management structure proposed for any subcontracting relationships. If the proposal includes subcontracting relationships, it is imperative that the contributions of each organization be clearly identified and the methods relied upon to ensure effective integration of activities be specified in detail. A subcontractor may augment, but may not supply the full expertise for any of the three task areas of the contract.

        20 points
         
        1. Related Experience of the Company

          The experience of the company as described in the proposal and in statements of reference (letters or memos from satisfied customers) will be evaluated. Company experience must show substantial expertise in projects similar to those described in the RFP. The suitability of facilities and resources for performance of the proposed contract will be evaluated.

        15 points
         
        Total Weight 100 points

      2. COST/PRICE FACTOR

        Price analysis will be used to verify that the overall price offered is fair and reasonable. Cost/price analysis will be used to evaluate the reasonableness of individual cost elements when cost or pricing data are required. Cost analysis may be used to evaluate information other than cost or pricing data to determine cost reasonableness or cost realism.

        Price Evaluation Adjustment for Small Disadvantaged Business Concerns
        In accordance with FAR Clause 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns, offerors will be evaluated by adding a factor of 10 percent to the price of all offers, except offers from small disadvantaged business (SDB) concerns that have not waived the price evaluation adjustment. In addition, offerors that satisfy the exception requirements under subparagraph (b) of FAR Clause 52.219-23 will not have the price evaluation adjustment factor added to their offers.

        A SDB concern may elect to waive the price evaluation adjustment, in which case the factor will be added to its offer for evaluation purposes. (The agreements in paragraph (d) of FAR Clause 52.219-23 do not apply to offerors that waive the price evaluation adjustment.) If the SDB concern elects to waive the price evaluation adjustment, it will be evaluated under the Small Disadvantaged Business Participation Factor cited in Section M, and participation in performance of the resultant contract shall include the work expected to be performed by SDB concerns at the prime contract level. Small businesses, other than SDB concerns, will also be evaluated under the Small Disadvantaged Business Participation Factor cited in Section M. Any targets will be incorporated into and become part of the resulting contract.

        Credit under the small disadvantaged business participation factor is not available to small disadvantaged business concerns that receive a price evaluation adjustment.

        Price Evaluation Preference for HUBZone Small Business Concerns
        In accordance with FAR Clause 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns, offers from HUBZone small business concerns will receive a price evaluation preference by adding a factor of 10 percent to all offers except those referenced at FAR Clause 52.219-4. The factor of 10 percent will be applied on a line item basis or to any group of items on which award may be made. Other evaluation factors, such as transportation costs or rent-free use of Government facilities, will be added to the offer to establish the base offer before adding the factor of 10 percent.

      3. SMALL DISADVANTAGED BUSINESS PARTICIPATION FACTOR

        In accordance with FAR part 15.304(c)(4), the extent of participation of Small Disadvantaged Business (SDB) concerns in performance of the contract will be evaluated; however, the evaluation may take place after establishment of the competitive range. This evaluation will not be conducted on any offeror whose proposal would not be selected for award based on the results of the evaluation of factors other than SDB participation.

        The evaluation will be based on information obtained from the Small Disadvantaged Business Participation Plan provided by the offeror (Reference Applicable RFP References, Optional RFP Instructions and Provisions), other relevant information obtained from named SDB concerns, any information supplied by the offeror concerning problems encountered in SDB participation, and other references available to the Government. Evaluation of the SDB Participation Plan will be based on consideration of all relevant facts and circumstances; it will not be based on absolute standards of acceptable performance.

        SDB participation will not be scored, but the Government's conclusions about overall commitment and realism of the offeror's SDB Participation Plan will be considered in determining the relative merits of the offeror's proposal and in selecting the offeror whose proposal is considered to offer the best value to the Government.

        The SDB Participation Plan is a separate requirement from the Small, Small Disadvantaged and Women-Owned Small Business Subcontracting Plan.


THE REMAINDER OF THIS RFP CONSISTS OF THE FOLLOWING SECTIONS:

  1. Specific RFP Instructions and Provisions, and

  2. Applicable RFP References


  1. SPECIFIC RFP INSTRUCTIONS AND PROVISIONS

    NOTICE TO OFFEROR: This section contains proposal instructions and information which are specifically related to this acquisition. The information provided below is only a portion of the instructions and notices required for the submission of a proposal. References to additional, more general, information and forms regarding proposal preparation are contained under Section III. Applicable RFP References.

    The following specific RFP instructions and provisions apply to this Request For Proposal:

    1. Proposal Intent Response Sheet
    2. Government Notice for Handling Proposals
    3. Packaging and Delivery of Proposal
    4. NAICS Code and Small Business Size Standard
    5. Number and Type of Award
    6. Estimate of Effort
    7. Special Requirements
    8. Reference Materials
    9. Service of Protest
    10. Technical Proposal Table of Contents
    11. Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns
    12. Other Provisions


A. PROPOSAL INTENT RESPONSE SHEET

RFP No. NHLBI-HO-02-01

TITLE OF RFP: Technical, Analytical, and Documentation Support Services for the National Heart, Lung, and Blood Institute

FURNISH THE INFORMATION REQUESTED BELOW AND RETURN THIS PAGE BY March 15, 2001. YOUR EXPRESSION OF INTENT IS NOT BINDING BUT WILL ASSIST US IN PLANNING FOR PROPOSAL EVALUATION.

I INTEND TO SUBMIT A PROPOSAL

COMPANY/INSTITUTION NAME:



ADDRESS:





PROJECT DIRECTOR'S NAME:  
TITLE:  
TELEPHONE NUMBER:  
NAMES OF COLLABORATING INSTITUTIONS AND INVESTIGATORS
(include Subcontractors and Consultants):






RETURN TO:
Review Branch
Attention: Dr. Deborah Beebe
NIH, NHLBI
6701 ROCKLEDGE DR MSC 7924
BETHESDA MD 20892-7924
or FAX TO: Dr. Deborah Beebe at (301) 480-3541


  1. NOTE: This Notice is for the Technical Evaluation Review Group who will be reviewing the proposals submitted in response to this RFP. THE OFFEROR SHALL PLACE A COPY OF THIS NOTICE BEHIND THE TITLE PAGE OF EACH COPY OF THE TECHNICAL PROPOSAL.

    GOVERNMENT NOTICE FOR HANDLING PROPOSALS

    This proposal shall be used and disclosed for evaluation purposes only, and a copy of this Government notice shall be applied to any reproduction or abstract thereof. Any authorized restrictive notices which the submitter places on this proposal shall be strictly complied with. Disclosure of this proposal outside the Government for evaluation purposes shall be made only to the extent authorized by, and in accordance with, the procedures in HHSAR paragraph 315.608-72.

    1. If authorized in agency implementing regulations, agencies may release proposals outside the Government for evaluation, consistent with the following:

      1. Decisions to release proposals outside the Government for evaluation purposes shall be made by the agency head or designee;

      2. Written agreement must be obtained from the evaluator that the information (data) contained in the proposal will be used only for evaluation purposes and will not be further disclosed;

      3. Any authorized restrictive legends placed on the proposal by the prospective Contractor or subcontractor or by the Government shall be applied to any reproduction or abstracted information made by the evaluator;

      4. Upon completing the evaluation, all copies of the proposal, as well as any abstracts thereof, shall be returned to the Government office which initially furnished them for evaluation; and

      5. All determinations to release the proposal outside the Government take into consideration requirements for avoiding organizational conflicts of interest and the competitive relationship, if any, between the prospective Contractor or subcontractor and the prospective outside evaluator.

    2. The submitter of any proposal shall be provided notice adequate to afford an opportunity to take appropriate action before release of any information (data) contained therein pursuant to a request under the Freedom of Information Act (5 U.S.C. 552); and, time permitting, the submitter should be consulted to obtain assistance in determining the eligibility of the information (data) in question as an exemption under the Act. (See also Subpart 24.2, Freedom of Information Act.)

  2. PACKAGING AND DELIVERY OF THE PROPOSAL

    Shipment and marking shall be as follows:

    EXTERNAL PACKAGE MARKING
    In addition to the address cited below, mark each package as follows:

    "RFP NO. NHLBI-HO-02-01
    TO BE OPENED BY AUTHORIZED GOVERNMENT PERSONNEL ONLY"

    The number of copies required of each part of your proposal are:
    TECHNICAL PROPOSAL:  ORIGINAL* AND Fifteen (15) COPIES
    BUSINESS PROPOSAL:  ORIGINAL* AND Six (6) COPIES
    One Electronic Business Proposal Spread Sheet (EXCEL Spread Sheet) on disk

    DELIVER PROPOSAL TO:

    If hand delivered or delivery service:
    Review Branch
    Division of Extramural Affairs
    National Heart, Lung, and Blood Institute
    Rockledge Building, Room 7091
    6701 ROCKLEDGE DRIVE MSC 7924
    BETHESDA, MD 20817-7924

    If using U.S. Postal Service:

    Review Branch, Division of Extramural Affairs
    National Institutes of Health
    National Heart, Lung, and Blood Institute
    6701 ROCKLEDGE DRIVE MSC 7924
    BETHESDA, MD 20892-7924


    *THE ORIGINAL PROPOSAL MUST BE READILY ACCESSIBLE FOR DATE STAMPING.

  3. SIC CODE AND SMALL BUSINESS SIZE STANDARD

    NOTE: The following information is to be used by the offeror in preparing its Representations and Certifications, specifically in completing the provisions entitled, SMALL BUSINESS PROGRAM REPRESENTATIONS, FAR 52.219-1:

    The North American Industry Classification System (NAICS) code for this acquisition is 561110.

    The small business size standard is 500 employees or less.

    THIS REQUIREMENT IS NOT SET-ASIDE FOR SMALL BUSINESS. However, the FAR requires in every solicitation (except for foreign acquisitions) the inclusion of the NAICS code and corresponding size standard which best describes the nature of the requirement in the solicitation.

  4. NUMBER AND TYPE OF AWARD

    It is anticipated that one award will be made from this solicitation and that award will be made on or about November 16, 2001.

    It is anticipated that the award from this solicitation will be a multiple-year cost reimbursement, level of effort type contract with a period of performance of five years, and that incremental funding will be used.

  5. ESTIMATE OF EFFORT:

    To assist you in the preparation of your proposal, the Government considers the effort to be approximately as follows. This information is furnished for the offeror's information only and is not to be considered restrictive for proposal purposes.

    Although the Institute cannot specify the amount of support by task or subtask area, it is the government's estimate that the annual support required for all tasks during the contract period shall average 9.2 person years. This level of effort shall not be expended at a constant rate. While a greater number of person-hours shall be required during peak workload periods, it is estimated that peak loading shall not exceed 2,100 person hours in any given month. Proposals shall demonstrate the existence or availability of a labor pool to fulfill the task requirements during peak workload periods. Proposals shall include a detailed person loading chart for each month of the contract that reflects the offeror's assessment of the government labor estimate for each proposed task (and subtask where appropriate).

    Period No. Person Years
    11/16/01-11/15/02
    11/16/02-11/15/03
    11/16/03-11/15/04
    11/16/04-11/15/05
    11/16/05-11/15/06
    9.2
    9.2
    9.2
    9.2
    9.2
    TOTAL 46.0

    One Person Year = 1,800 person hours (excluding vacation and sick leave).

  6. SPECIAL REQUIREMENTS

    1. Offerors should provide an abstract of one page or less to its technical proposal. Offerors should limit the size of their technical proposals to 50 double spaced pages of text. Work samples submitted as part of the technical proposal are to be limited to 5 or fewer, and are to be provided in an appendix that is preceded by a table of contents.

    2. Because of the complex, technical tasks included in this acquisition, it is imperative that the Project Officer be substantially involved in all aspects of the contract. Careful project management on the part of the contractor shall be required to assure appropriate and timely responses.

    3. To assure rapid response to changing program needs and to assure adequate day-to-day management of complex activities that must be conducted in close concert with activities of NHLBI staff, other federal agencies, and other contractors, the project staff of the successful offeror must be available to meet with program staff at the NIH in Bethesda with as little as two hours advance notice. The offeror must submit a plan to meet this requirement. Thus, offerors are required to submit evidence of the ability to obtain the necessary facilities, equipment, and personnel for day-to-day management and coordination with NHLBI staff on the required tasks. Suitable evidence includes, but is not limited to, a detailed description of the ability to obtain the necessary facilities, equipment, and personnel. The description shall identify those personnel who would be available. Also, the arrangement, whether firm or contingent upon award, for the rental, purchase, or other acquisition of resources necessary for the day-to-day operation shall be described and supportive evidence furnished for resources not yet functional.

    4. To assure rapid response to changing program needs and to assure adequate day-to-day management of complex activities that must be conducted in close concert with activities of NHLBI staff, other federal agencies, and other contractors, it is imperative that the offeror demonstrate convincingly for any proposed subcontracting relationships its ability to ensure responsiveness to the needs of the Institute and to maintain management accountability. The extent to which any proposed subcontracting relationship is integrated into the offeror's proposal, will be considered relevant evidence on this issue.

    5. The offeror must be familiar with biomedical research. This does not mean that experienced biomedical researchers are needed on staff. Rather, the efficiency and effectiveness of the required sources shall be determined, in large part, by the offeror's experience and familiarity with biomedical research terminology, the structure of the National Institutes of Health (NIH), and the methods by which research programs are administered by the Institutes and Centers of the NIH.

    6. The NHLBI serves as the lead agency for the national research effort directed toward cardiovascular, pulmonary, and hematologic diseases, sleep disorders, and blood resources and its documents and communications are distributed widely with target audiences including the Congress of the United States, the Department of Health and Human Services, other Executive Branch Departments, the medical care and scientific research communities, and the public. Therefore, it is imperative that all materials and services delivered to the Institute be provided in a timely and accurate manner and that all materials leaving the Institute be error free and received by the proper audiences. Therefore, the offeror must provide a detailed plan for an effective system of quality control, citing examples of its experience with the types of errors that may be encountered in work of the kind to be performed under this contract and the mechanisms that it has in place to guard against future occurrence of such errors.

  7. REFERENCE MATERIALS

    Publications typical of the kind of materials solicited in this acquisition will be available for on site review at the library of the National Institutes of Health. The library is located in the Clinical Center, Building 10, National Institutes of Health, Bethesda, Maryland. The materials can be reviewed during the period beginning February 27, 2001, and ending April 16, 2001 on Monday through Thursday between 7:45 a.m. and 10:00 p.m., Friday between 7:45 a.m. and 6:00 p.m., Saturday between 8:30 a.m. and 6:00 p.m., and Sunday between 1:00 p.m and 5:00 p.m. They will be located on the lower level of the library near the training room, at the end of the compact shelving (i.e., after the "Z's"). The following materials will be exhibited for review, but may not be removed from the library:

    1. 1999 Factbook
    2. National Heart, Lung, and Blood Institute Workshop Report on Research Training and Career Development--1999
    3. National Heart, Lung, and Blood Institute Report of the Task Force on Behavioral Research in Cardiovascular, Lung, and Blood Health and Disease, 1998
    4. 1998 Morbidity and Mortality Chartbook on Cardiovascular, Lung, and Blood Diseases
    5. Minority Programs of the National Heart, Lung, and Blood Institute, FY 1997
    6. Healthy Heart Handbook for Women--1997
    7. National Heart, Lung, and Blood Institute Report of the Task Force on Research in Cardiopulmonary Dysfunction in Critical Care Medicine--1994
    8. Report of the Conference on Socioeconomic Status and Cardiovascular Health and Disease--1995

  8. SERVICE OF PROTEST

    In accordance with FAR 52.233-2 SERVICE OF PROTEST (NOV 1988):

    1. Protests, as defined in Section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General accounting Office (GAO) shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

      Ms. Lynda A. Bindseil
      National Institutes of Health
      National Heart, Lung, and Blood Institute
      Contracts Operations Branch
      6701 Rockledge Drive, MSC 7902
      Bethesda, MD 20892-7902

      The copy of any protest shall be received in the office designated above within one day of filing a protest with GAO.

  9. TECHNICAL PROPOSAL TABLE OF CONTENTS

    Please number each page of text. Type density and size must be 10-12 points. If constant spacing is used, there should be no more than 15 cpi, whereas proportional spacing should provide an average of no more than 15 cpi. There must be no more than six lines of text within a vertical inch. The technical proposal should be organized as follows:

    1. TECHNICAL PROPOSAL COVER SHEET (Form is located in the Streamlined RFP References under "FORMS, FORMATS, ATTACHMENTS")--Page 1

    2. TECHNICAL PROPOSAL TABLE OF CONTENTS--Page 2

    3. ABSTRACT--Page 3
      State the proposal's broad, long-term objectives and specific aims. Briefly and concisely describe the research design and methods for achieving these goals. DO NOT EXCEED one page in providing the abstract. Identify the RFP Number, Institution and Principal Investigator on the abstract.

    4. TECHNICAL PLAN (LIMIT 50 double spaced pages of text (sections a.-d.). See Special Requirements above. Work samples submitted as part of the technical proposal are to be limited to 5 or fewer, and are to be provided in an appendix that is preceded by a table of contents. Refer to Technical Proposal Instructions located in the Standard RFP Instructions and Provisions under Streamlined RFP References for more detail.

      1. WORK STATEMENT
        1. Objectives--Page #
        2. Approach--Page #
        3. Methods--Page #
        4. Schedule--Page #

      2. PERSONNEL
        List of all Personnel in the project including Subcontractors, Consultants/Collaborators, by name, title, department and organization--Page #

        PROVIDE NARRATIVE FOR:

        1. Principal Investigator/Project Director--Page #
        2. Other Investigators--Page #
        3. Professional Personnel--Page #
        4. Support Staff--Page #
          [NOTE: For all personnel except support staff, include a two-page biosketch under APPENDICES below.]

      3. FACILITIES, EQUIPMENT AND OTHER RESOURCES--Page #
        List/describe all facilities, equipment and other resources available for this project.

      4. OTHER CONSIDERATIONS--Page #
        (Use specifically titled subparagraphs, as applicable.)

    5. OTHER SUPPORT--Page #
      Complete the Form "Summary of Current and Proposed Activities." All key personnel must be listed on this form. The form is located in the Streamlined RFP References under "FORMS, FORMATS, & ATTACHMENTS."

    6. TECHNICAL PROPOSAL COST INFORMATION--Page #
      (Form located in the Streamlined RFP References under "FORMS, FORMATS, & ATTACHMENTS.")

    7. LITERATURE CITED--Page #

    8. APPENDICES--Page #
      List each Appendix and identify the number of pages for each one. Appendices must be clear and legible, and easily located. Include biosketches here.


  1. NOTICE OF PRICE EVALUATION ADJUSTMENT FOR SMALL DISADVANTAGED BUSINESS CONCERNS

    In accordance with FAR Clause 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns, incorporated in Section I.3., offerors will be evaluated by adding a factor of 10 percent to the price of all offers, except offers from small disadvantaged business concerns that have not waived the adjustment. (Note: A listing of other offerors who are excepted and will not have this evaluation factor added to their offer may be found in subparagraph (b) of FAR Clause 52.219-23.

    A small disadvantaged business concern may elect to waive the adjustment, in which case the factor will be added to its offer for evaluation purposes. The agreements in paragraph (d) of FAR Clause 52.219-23 do not apply to offerors that waive the adjustment.

    AN OFFEROR WHO ELECTS TO WAIVE THIS EVALUATION ADJUSTMENT MUST SPECIFICALLY INDICATE WITH A STATEMENT TO THIS EFFECT ON THE COVER PAGE OF ITS BUSINESS PROPOSAL.


  1. OTHER PROVISIONS

    1. COST/PRICING INFORMATION

      The offeror's business proposal shall include the basic cost/pricing information specified in the Standard RFP Instructions and Provisions, under the Streamlined RFP References Directory referenced in this RFP. Please include information to substantiate the proposed costs or prices, including payroll documentation, vendor quotes, invoice prices, and/or any other information relevant to aid the Government in evaluating the reasonableness of the price or to determine cost realism. Before award, submission and certification of cost or pricing data may be required. Please submit a computer disk with the original cost proposal in Excel 5.0 (or 97) format.


  1. APPLICABLE RFP REFERENCES
    This section identifies the items located in the Streamlined RFP References that are applicable to this Request For Proposal (RFP).

    The entire file entitled "STANDARD RFP INSTRUCTIONS AND PROVISIONS" is applicable to this RFP, except as modified by the inclusion of items from the "OPTIONAL RFP INSTRUCTIONS AND PROVISIONS" below.

    The following items are applicable from the file entitled "OPTIONAL RFP INSTRUCTIONS AND PROVISIONS". The full text of the provisions is available in the file.

    List of optional provisions which apply to this specific RFP:

    1. Notice: This requirement is Not Set-Aside for Small Business
    1. Small Business Subcontracting Plan (JAN 1999)
    1. Total Compensation Plan--Instructions
    2. Total Compensation Plan--Evaluation
    1. Facilities Capital Cost of Money

    The following additional optional provisions apply to this specific RFP:

    1. Standard RFP Instruction and Provisions, G. General Instruction 19. Small Disadvantaged Business Participation is deleted in its entirety and the following is substituted in lieu thereof:

      Small Disadvantaged Business Participation Plan

      In accordance with FAR part 15.304(c)(4), the extent of participation of Small Disadvantaged Business (SDB) concerns in performance of the contract in the authorized SIC Major Groups will be evaluated in unrestricted competitive acquisitions expected to exceed $500,000 ($1,000,000 for construction) subject to certain limitations (see FAR 19.1202-1 and 19.1202-2(b). The dollar amounts cited above include any option years/option quantities that may be included in this solicitation. The definition of a "small disadvantaged business" is cited in FAR 19.001.

      NOTE: The SDB Participation Plan is a separate requirement from the Small, Small Disadvantaged and Women-Owned Small Business Subcontracting Plan described elsewhere in this solicitation, if applicable. Offerors shall submit a Small Disadvantaged Business Participation Plan which includes the following information in one clearly marked section of their business proposal:

      A plan on the extent of participation of SDB concerns in performance of the contract. Participation in performance of the contract includes the work expected to be performed by SDB concern(s). This can include SDB (as prime contractor), joint ventures, teaming arrangements, and subcontracts. Include the following information in your SDB participation plans:

      1. The extent of an offerors commitment to use SDB concerns. Commitment should be as specific as possible, e.g., are subcontract arrangements already in place; are letters of commitment in place. Enforceable commitments will be weighted more heavily than non-enforceable ones;
      2. Specifically identify the SDB concerns with point of contact and telephone number;
      3. The complexity and variety of the work SDB concerns are to perform;
      4. Realism for the use of SDB in the proposal;
      5. Past performance of the offeror in complying with subcontracting plans for SDB concerns;
      6. Targets expressed as dollars and percentage of total contract value, in each of the applicable authorized SIC Major Group(s). A total target for SDB participation by the prime contractor that includes any joint ventures and team members* shall be provided, as well as a total target for SDB participation by subcontractors. Targets may be incorporated into and become part of any resulting contract; and
      7. The extent of participation of SDB concerns in terms of the value of the total acquisition.

      *NOTE: FAR Subpart 9.6 defines "Contractor team arrangements" to include two or more companies forming a partnership or joint venture to act as a potential prime contractor, or a potential prime contractor who agrees with one or more companies to have them act as its subcontractors on a specific contract or acquisition program. For purposes of evaluation of the SDB participation factor, FAR 19.1202-4 requires that SDB joint ventures and teaming arrangements at the prime level be presented separately from SDB participation by subcontractors.

      The Government is seeking to determine whether the offeror has demonstrated a commitment to use SDB concerns for the work that it intends to perform as the prime contractor. The assessment of the offeror's SDB Participation Plan will be used as a means of evaluating the relative capability and commitment of the offeror and the other competitors, e.g., an offeror with an exceptional record of participation with SDB concerns may receive a more favorable evaluation than another whose record of participation with SDB concerns is acceptable, even though both may have acceptable technical proposals.

      NOTE: Offers to rely on SDB concerns merely for such activities as provision of supplies and basic services such as travel arrangements, unless such supplies and arrangements are of significant value and are an integral part of contract performance, will be considered of negligible value for the purposes of evaluating the SDB participation plan.

    2. Uniform Resource Locators (URLs) in Contract Proposals

      All proposals must be self-contained within the specific page limitations cited elsewhere in this solicitation. Unless otherwise specified, URLs/Internet addresses shall not be used to provide information necessary to the review because reviewers are under no obligation to review the Internet sites.

    3. Past Performance Information

      1. Offerors shall submit the following information as part of their business proposals (for both the offeror and proposed major subcontractors): A list of the contracts completed during the past three years and all contracts currently in progress for products or services similar to the solicitation workscope. Contracts listed may include those entered into with the Federal Government, agencies of state and local governments and commercial customers. Offerors that are newly formed entities without prior contracts should list contracts and subcontracts as required above for all key personnel. Include the following information for each contract or subcontract:
        1. Name of Contracting Organization
        2. Contract Number (for subcontracts, provide the prime contract number and subcontract number)
        3. Contract Type
        4. Total Contract Value
        5. Description of Requirement
        6. Contracting Officer's Name and Telephone Number
        7. Project Officer's Name and Telephone Number

      2. Each offeror will be evaluated on its performance under existing and prior contracts for similar products or services. Performance information will be used for responsibility determinations. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the acquisition under consideration. The Government is not required to contact all references provided by the offeror, References other than those identified by the offeror may be contacted by the Government to obtain additional information that will be used in the evaluation of an offeror's past performance.

    4. Standard RFP Instructions, Business Proposal Instructions, 3. Qualification of Offerors is amended to delete the following sentence:

      "Experience and past performance are factors which are relevant to the ability of the offerors to perform and are considered in the source selection process."

    The following items are applicable to this specific RFP and are located in the file entitled "FORMS, FORMATS, AND ATTACHMENTS", under Streamlined RFP References:

    SUBMIT WITH TECHNICAL PROPOSAL (with original and every copy of technical proposal)

    1. Technical Proposal Cover Sheet
    2. Summary of Current and Proposed Activities
    3. Technical Proposal Cost Information

    SUBMIT WITH BUSINESS PROPOSAL:

    1. Contract Pricing Proposal Cover Sheet, SF-1411, or equivalent, with every copy of business proposal.
    2. Proposal Summary and Data record, NIH-2043, with every copy of business proposal.
    3. Disclosure of Lobbying Activities, OMB SF-LLL, only one completed and signed original.
    4. Representations and Certifications, only one completed and signed original.
    5. Attached Electronic Business Proposal Spread Sheet (Attached EXCEL 5.0 or 97 file)
    6. Supporting documentation for staff salaries, consultants, subcontracts, supplies and equipment.
    7. Small Disadvantaged Business (SDB) Participation Plan ( This plan is different from the Small, Small Disadvantaged and Women-Owned Small Business Subcontracting Plan. Please see Streamlined RFP References--Standard RFP Instructions and Provisions--G. General Instructions--paragraph number 19)

    OTHER--TO BE SUBMITTED WITH THE FINAL PROPOSAL REVISION:

    1. Certificate of Current Cost or Pricing Data, NIH-1397, to be submitted with Final Proposal Revision.

    2. Small, Small Disadvantaged and Women-Owned Small Business Subcontracting Plan, only one completed and signed original.

    ANTICIPATED TO BE INCLUDED AS CONTRACT ATTACHMENTS:

    1. Invoice/Financing Requests Instructions for NIH Cost Reimbursement Type Contracts, NIH(RC)-2

    2. Procurement of Certain Equipment, NIH(RC)-7

    The "SAMPLE CONTRACT FORMAT-GENERAL" under the Streamlined RFP References is applicable to this RFP. Selected clauses, applicable to this acquisition, will be included in the contract.


END OF DOCUMENT





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